Software Vault: The Gold Collection

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Text File | 1993-06-10 | 25KB | 655 lines

C H E C K P R I N T Organizes Finances as it Prints Checks Copyright (C) 1992, Gary Stetzer Runtime Library; COPYRIGHT (C) 1987 - MICROSOFT CORPORATION ~ CHECK PRINT Organizes Finances as it Prints Checks At the system prompt type: "DELUXE" Press ENTER TRIAL RUN The Trial Run allows you to practice with the Check Print Program. It is set up with the Personal Bookkeeping Format and has two months of data entered. To use the Trial Run refer to the instructions for the Checkbook. When you have finished using the Trial Run, you will need to clear all DATA. Choose Option #1: CLEAR TRIAL RUN from the ADDITIONAL FEATURES MENU. This will delete all data, the Bookkeeping Format and the Client Information (Name, Business Name, Address, Bank, Account # and the Year) from the program. **Warning** Once you CLEAR TRIAL RUN, the option to practice with Trial Run will also be deleted. SET UP THE BOOKS Enter your name, business name, address, Name of Bank, Bank Account Number and the year of operations. When all the information has been entered correctly, Press F10-key. If any changes need to be made, use the up and down keys to get to the appropriate line and make the corrections. The program will then automatically take you to the MAIN MENU. To Order Checks Call: 1-800-328-0304 Be Sure To Include Your Compatibility Code: T-08467 ~ CHOOSE BOOKKEEPING FORMAT 1. Select Option #1 at the SETUP INCOME & EXPENSE CATEGORIES MENU to choose the Bookkeeping Format you want to use. To transfer a Bookkeeping Format to your data disk, enter the correct number (1-6): 1 - Personal 4 - Apartment Rental 2 - Retail Sales 5 - Farmer 3 - Contractor 6 - Services 2. If you choose to Custom Design your own Bookkeeping Format select Option #4 at the SETUP INCOME & CATEGORIES MENU (Add Receipts and Expenditure Account Names). 1) Enter the one digit number for the GROUP you want to add. 2) Type in the GROUP description (maximum 40 characters). Then press Enter. 3) The program will then need to know if the group should be CASH IN, CASH OUT or NEITHER. Press I for CASH IN, O for OUT or N for NEITHER. Telling the program if a group is CASH IN, CASH OUT, or NEITHER is important for the following reasons. If you are making entries into the checkbook, an account from a group which is set up as CASH IN will tell the program that you wish to make a deposit. An account from a group set up as CASH OUT will tell the program that you wish to enter a check into the checkbook. An account with a group set up as NEITHER will tell the program that the transaction does not affect the checkbook balance. When you print a report the program adds together all the entries in groups that are set up as CASH IN, all the entries in groups that are set up as CASH OUT and all the entries in groups that are NEITHER. These totals are shown at the bottom of the report along with the NET CASH for each month and a grand total for the year. 4) The program will then ask whether you wish to add ACCOUNTS. Press Y for yes, or N for no. 5) Enter a two digit ACCOUNT number and press ENTER. 6) The program will prompt you to add your ACCOUNT description (maximum 30 characters). Press ENTER. You will need to enter all ACCOUNTS in that specific group. When completed press <ESC> to exit. The program will then return to ADD RECEIPT AND EXPENDITURE ACCOUNT NAMES. You may add another GROUP number and then continue to enter your Chart of Accounts. When you have finished, press <ESC> to return to the SETUP INCOME AND EXPENSE CATEGORIES MENU. To Order Checks Call: 1-800-328-0304 Be Sure to Include Your Compatibility Code: T-08467 ~ 3. EDIT BOOKKEEPING FORMAT: Using the up and down arrow keys highlight the Group you wish to change. Make your change by choosing the appropriate F-Key. You may change GROUP and ACCOUNT descriptions, delete GROUPS and ACCOUNTS or make changes in the CASH IN/OUT/NEITHER. 4. DISPLAY ACCOUNT NAMES: This Option will display all accounts in the Bookkeeping Format. CHECKBOOK 1. Select option #2 of the MAIN MENU. 2. The first time you enter the checkbook you will be asked to enter the amount of the beginning balance and the check number of the first check. 3. Enter a account number from your Bookkeeping Format. 4. If your group (the first digit in the account number) is set up as CASH IN, the program will assume that this transaction is a deposit. The program will automatically prompt you to enter a deposit. 5. If your group (the first digit in the account number) is set up as CASH OUT, the program will assume that this transaction is a check. The program will automatically prompt you to enter a check transaction. 6. Press F1-key to make a NON-CHECKBOOK ENTRY. This will allow you to enter a transaction that will not affect the checkbook or it's balance. 7. Press F3-key to make a NON-CHECK entry. This will allow you to enter a transaction in the checkbook without printing a check. This entry will affect the checkbook balance (Example: Bank Service Charges or Automatic Deductions). 8. If you enter an incorrect account number the computer will beep and prompt you to enter a correct ACCOUNT NUMBER. ***NOTE*** Checks should be ordered from: Deluxe Business Forms and Supplies P.O. Box 64046 3660 Victoria Street St. Paul, MN 55164-9633 1-800-328-0304 Fax: 1-800-336-1112 To Order Checks Call: 1-800-328-0304 Be Sure To Include Your Compatibility Code: T-08467 ~ ENTER A DEPOSIT 1. First you must enter the date of the deposit. The date stored in the computer will automatically appear on the screen. If you wish to use this date press ENTER. Otherwise, enter the date by typing over the existing date. You may also use the left and right arrow keys to move the cursor to the incorrect number and then type the correct number over the existing one. 2. Next you should enter the dollar amount. It can be entered as ######.## or ######. or as ######## where the last 2 numbers are cents (Example: $35.00 can be entered as 35.00 or 35. or as 3500). Also the dollar amount can come from a total obtained from the pop-up calculator. 3. The next entry is optional. If you choose, you may enter a memo (up to 36 characters in length). 4. After you have finished press the appropriate F-key. You will return to the screen asking for a account number. ENTER CHECKS 1. First you will need to enter a check number. The number of the last check you wrote will be increase by 1 and that number will automatically appear on the screen. If you wish to enter a different check number just enter a new number over the existing number (up to six digits). 4. Next, enter the amount of the check. It may be entered as ######.## or ######. or ######## where the last 2 numbers are cents. Also the amount can come from a total obtained from the pop-up calculator. 5. The next entry is optional. If you choose, you may enter a memo (up to 36 characters in length). 6. After you have finished press the appropriate F-key. You will return to the screen asking for a account number. To Order Checks Call: 1-800-328-0304 Be Sure To Include Your Compatibility Code: T-08467 ~ WHAT HAPPENS WHEN YOU PRESS A F-KEY F1 - ACCEPT & PRINT : (Use only when writing a check) Pressing this key will save and print the check information you have entered. F3 - ACCEPT ONLY : This key will save information entered. F4 - MULTIPLE ENTER : The purpose for this key is to allow you to enter multiple entries to different accounts and print only one check for the total amount. Enter the account number for the first entry and the full amount of the check. Then press F4-key which will allow you to enter another account number and it's share of the dollar amount. Note the check #, date and who the check is paid to will be obtained from the first entry and carried over to the other entries. There is a 10 entry limit to multiple entries. F5 - CANCEL ENTRY : This will return you to the screen asking for a 3 digit account number without saving any information entered. F6 - BATCH CHECKS : This key will allow you to save entries into a batch file to printed at a later time (the batch print command is in the report menu). F7 - SHOW LAST 10 ENTRIES : Pressing this key will cause a box to pop up on the screen showing the last 10 transactions entered. Press any key to return to where you left off. F8 - ADDRESS CHECK : Address Input will allow you to enter up to a four line address to be printed on the check. F9 - CALCULATOR : This key will pop up a calculator. You may do addition (+), subtraction (-), division (/) and multiplication (*). Pressing the = or ENTER key will display the result. You sill then need to press Q to quit or A to do another calculation. When you QUIT the calculator, the amount shown will automatically be transferred to the amount field of the transaction you were entering. F10 - EXIT : Pressing the F10 key will return you to the MAIN MENU without saving the information entered. To Order Checks Call: 1-800-328-0304 Be Sure To Include Your Compatibility Code: T-08467 ~ ENTER NON-CHECKBOOK TRANSACTIONS 1. Select F1 Option Non-Checkbook. 2. Enter the 3 digit account number. 3. You will be asked to enter the date. The date stored in the computer will automatically appear. If you wish to use this date press enter to reach the next field. If you want to override this date enter a new date over the existing one. You may also use the left and right arrow keys to move the cursor to the correct number you need to change and type over the existing number. 4. Enter the amount in the form of ######.## or ######. or as ######## where the last 2 numbers represent cents. Also the amount can come from a total obtained from the pop-up calculator. 5. Enter Transaction Memo (maximum 35 characters) and press Enter. 6. After you have finished press the appropriate F-key. You will return to the screen asking for a account number. NON-CHECK ENTRY 1. Select Option F3 Non-Check. 2. Enter the 3 digit account number. 3. You will be asked to enter the date. The date stored in the computer will automatically appear. If you wish to use this date press ENTER to reach the next field. If you want to override this date enter a new date over the existing one. You may also use the left and right arrow keys to move the cursor to the correct number you need to change and type over the existing number. 4. Next, enter the amount of the check. It may be enter as ######.## or ######. or as ######## where the last 2 numbers are cents. Also the amount can come from a total obtained from the pop-up calculator. 5. The next entry is optional. If you choose you may enter a memo (up to 35 characters in length). 6. After you have finished press the appropriate F-key. To Order Checks Call: 1-800-328-0304 Be Sure To Include Your Compatibility Code: T-08467 ~ RECONCILE CHECKBOOK Before the checkbook can be reconciled you need to mark the checks and deposits that have cleared the bank. By using the up and down arrow keys highlight the checks and deposits that have cleared then press ENTER. Press ESC when done. Choose the correct F-Key to: F1 - Display Deposits in Transit F3 - Print Deposits in Transit F5 - Display Outstanding Checks F7 - Print Outstanding Checks F8 - Return to Transactions Clearing Listing F10 - Exit CORRECT CHECKBOOK/TRANSACTIONS 1. Using the Page Up, Page Down, up and down arrow keys highlight the entry you wish to change. Press ENTER. 2. Make your change by choosing options 1-7. 3. When you have made a change choose option #8 to exit. You will return to the previous screen. Choose any other entry you wish to change. 4. When finished press the ESC key to return to the MAIN MENU. CORRECT BEGINNING CHECKBOOK BALANCE This feature should be used if you entered an incorrect balance the first time you went into the checkbook or it you didn't know your beginning balance at the that time. 1. Select Option #2 from the CORRECT TRANSACTIONS MENU. 2. The beginning balance that you entered into the checkbook will be displayed on the screen. 3. Enter the new beginning balance. Press ENTER. To Order Checks Call: 1-800-328-0304 Be Sure To Include Your Compatibility Code: T-08467 ~ BATCH PRINT CHECKS This option allows you to print all checks previously stored in the batch file (F6 - BATCH CHECKS). This option is useful if you need or choose to print several checks at one time. PRINT REPORTS 1. PRINT/DISPLAY BOOKKEEPING FORMAT This report lists the BOOKKEEPING FORMAT you will use to code your entries. Press number 1 to display the CHART OF ACCOUNTS, press number 2 to print the CHART OF ACCOUNTS. 2. PRINT/DISPLAY CHECK REGISTER Press number 1 if you wish to display the check register. Press number 2 if you wish to print the check register. You have the option of printing the check register for an entire year or for part of a year. Press E to print an entire year. Press P to print part of a year. If you pressed P, enter the beginning (earliest) date you wish to start printing checks from and the ending date for the checks you wish to print. After listing all of the entries in the check register, the beginning balance will be listed following by the total deposit amount, the total check amount and finally the ending balance. You will then return to REPORT MENU. 3. PRINT TRANSACTION LISTING The TRANSACTION LISTING gives a detailed listing of each account on a transaction by transaction basis. Use of the transaction memo makes the transaction listing a valuable management tool. Many ACCOUNT descriptions do not need further explanations (electricity, telephone, etc.), but an account labeled General Supplies can use the transaction memo to clarify whether the supplies are paint, paper towels or cleaning supplies. A transaction memo for an account labeled Equipment should be used to enter the necessary data to prepare depreciation schedules. If you do not want every transaction listed, Option #1 print the transactions of a single GROUP or Option #2 print the transaction of a specific ACCOUNT allows you to print only the data required. Printing out the transactions of a given account makes it possible to refer to a specific entry. (example: listing the transactions in an account titled "Books & Publications" could list the specific book or magazine or the length of the subscription. To Order Checks Call: 1-800-328-0304 Be Sure To Included Your Compatibility Code: T-08467 ~ 4. PRINT INCOME AND EXPENSE REPORT This report gives you an overall view of your business. It can be printed on a narrow (80 col.) or wide (160 col.) printer. The report shows: - the monthly total for each individual account. - the year to date total of each individual account. - the monthly total for the entire group. - the year to date total of the entire group. 5. PRINT CASH FLOW SUMMARY This report uses the information provided when the groups were added to produce a statement showing whether cash has increased or decreased for each month and year-to-date. 6. DISPLAY TRANSACTION LISTING This statement displays on the screen the same audit trail as the printed transaction listing. See #3 on the previous page for a complete description of the Transaction Listing. 7. DISPLAY INCOME AND EXPENSE REPORT This statement displays on the screen the same statement as the printed Income and Expense Report. See #4 above for a complete description of what the INCOME AND EXPENSE REPORT shows. 8. DISPLAY CASH FLOW SUMMARY This statement displays on the screen the same statement as the printed Cash Flow Summary. See #5 above for a complete description of the CASH FLOW SUMMARY shows. ORDERING CHECKS AND SUPPLIES 1. INSTRUCTIONS FOR ORDERING: You can print or display instructions on how to order checks or supplies. 2. PRINT ORDER FORMS: Order Forms can be printed by the program. 3. PRINT CHECK & SUPPLY DESCRIPTIONS: You can print check and supply descriptions that are compatible with this program. To Order Checks Call: 1-800-328-0304 Be Sure To Include Your Compatibility Code: T-08467 ~ ADDITIONAL FEATURES 1. CLEAR TRIAL RUN: This will delete ALL DATA on the Trial Run, which includes the Bookkeeping Format and Client Information. 2. SELECT TYPE OF CHECK: You may select or change the type of check you will be using. 3. EDIT CLIENT INFORMATION: To change client information use the Page Up, Page Down, up and down keys to highlight the line that you wish to change. Make your change then Press F10 to exit. You will then return to the previous menu. 4. CLEAR ALL DOLLAR AMOUNTS: This will clear all dollar amounts without clearing your Bookkeeping Format. This feature would be helpful if you want to practice or test the program. 5. SORT CHECKBOOK: This feature will sort the checks by date. 6. MOVE DATA TO DISK: Moves data files from the hard drive to a floppy disk. This allows you to keep a backup of your data. 7. ADJUST NUMBER OF LINES AT TOP OF CHECK: The screen will show the current number of lines at the top of the page. Enter the number of lines on top of page for your printer. 8. INSTRUCTION MANUAL: You may either print or display the instruction manual. **NOTE** For information on all of our software and on any updates that are available please contact: Tremplo Software Inc. ROUTE 2, HWY 35 TREMPEALEAU, WI 54661 1-608-534-6730 To Order Checks Call: 1-800-328-0304 Be Sure To Include Your Compatibility Code: T-08467 ~ FIRM _____________________________________________ DATA INPUT SHEET --------------------------------------------------------------------- | ACCOUNT | AMOUNT | DATE | CHECK# MEMO --------------------------------------------------------------------- 1 | | | | | - --------------------------------------------------------------------- 2 | | | | | - --------------------------------------------------------------------- 3 | | | | | - --------------------------------------------------------------------- 4 | | | | | - --------------------------------------------------------------------- 5 | | | | | - --------------------------------------------------------------------- 6 | | | | | - --------------------------------------------------------------------- 7 | | | | | - --------------------------------------------------------------------- 8 | | | | | - --------------------------------------------------------------------- 9 | | | | | - --------------------------------------------------------------------- 10 | | | | | - --------------------------------------------------------------------- 11 | | | | | - --------------------------------------------------------------------- 12 | | | | | - --------------------------------------------------------------------- 13 | | | | | - --------------------------------------------------------------------- 14 | | | | | - --------------------------------------------------------------------- 15 | | | | | - --------------------------------------------------------------------- 16 | | | | | - --------------------------------------------------------------------- 17 | | | | | - --------------------------------------------------------------------- 18 | | | | | - --------------------------------------------------------------------- 19 | | | | | - --------------------------------------------------------------------- 20 | | | | | - --------------------------------------------------------------------- 21 | | | | | - --------------------------------------------------------------------- 22 | | | | | - --------------------------------------------------------------------- 23 | | | | | - --------------------------------------------------------------------- To Order Checks Call: 1-800-328-0304 Be Sure To Include Your Compatibility Code: T-08467